Design Dance Payment and Invoicing Procedures are outlined below!

Please note: Design Dance reserves the right to change, update, modify, or alter their policies and procedures throughout at any point. Design Dance will make all necessary efforts to inform the Independent Contractor of any changes, updates, or modifications to the policies and procedures in order to ensure compliance.

Questions? Email debra@brainchildcollective.co

COMPENSATION

• School Programs pay at an hourly rate

• Community Partnership Programs pay at an hourly rate

• Park District Programs pay at a per student/per hour rate

• Birthday parties, workshops, and other special events are paid on a case-by-case basis

• Admin hours (program meetings, showcase oversight, etc.) are paid at $15/hour

Brainchild Collective staff will communicate the pay rate for each program and meeting when arranging schedules with the independent contractor. 

Please note that Design Dance takes into consideration travel time and lesson planning needs in our standard hourly/program rates. Independent contractors are asked to come prepared with materials and information needed to complete services rendered. In some cases, independent contractors who are leading daytime residency programs or special events/workshops may be offered an independent program planning stipend. This stipend will only be issued on a case-by-case basis and will be communicated during program and scheduling conversations.

The Brainchild Collective utilizes a bi-weekly invoicing and payment schedule. Each pay period is two weeks long.

• Brainchild Collective’s independent contractors are responsible for sending invoices to the correct email address for each pay period. This invoice due date is 5:00pm every other Tuesday.

  • Design Dance invoices must be sent to accountspayable@designdance.net.

  • Prismatic invoices must be separate, and sent to accountspayable@prismatic.net

  • If an invoice is sent after 5:00pm on the Tuesday due date, the invoice will not be fulfilled for that pay period and will instead be added to the following pay period.

  • Please also note that, with the exception of extreme circumstances, we are unable to process payments off of this schedule. If you submit an invoice after the Tuesday 5pm deadline, we will not process that invoice until the next pay date.

• A Google Calendar with the invoicing and payment schedule is available for independent contractors to view at: Contractor Pay Schedule

  • This schedule is shared with all independent contractors at the time of hire.

  • If you are unable to access the calendar, please contact Brainchild Collective management.

  • A PDF version of the 2019 calendar is available for download here.

    • The start of a Pay Period is indicated with a green dot

    • The end of that pay period is indicated by a red dot

    • The gray circle with dollar sign indicates a Pay Date

      • Friday pay dates indicate the date when payment is deposited into your account.

    • The starred dates are when invoices are due to the correct email address, depending on what program you’re teaching. 

• Independent contractors can customize their own reminders with their personal calendar. 

ONE STRIKE POLICY: Brainchild Collective allows each Independent Contractor one exception to the deadline at which point Brainchild Collective will move forward with processing a payment off-schedule.

• Brainchild Collective will not assume an exception shall be made if the Independent Contractor submits an invoice past the deadline.

  • The Independent Contract must explicitly ask for an exception to be made.

  • This exception is intended to occur only once for as long as the Independent Contract maintains a relationship with Brainchild Collective.

  • This exception does not renew annually, or upon the completion of a new contract.

Any invoicing questions, payment questions, or direct deposit questions can be directed to ali@brainchildcollective.co. 

There are 4 things you will likely invoice for:

1. Weekly Classes

   • Includes all in-school or after-school programs

   • Based on your Tier Assignment and payment rate, calculate [# of classes during a pay period] * [your hourly rate]

   • Unit Price will be your Tier Assignment rate. Quantity will be the number of classes you taught during a particular pay period.

2. Special Events

   • One-time special programs. This might be an event at a museum or a birthday party. 

   • Payment details for a special event are usually communicated prior to the event. Please invoice for the agreed-upon amount, or contact The Brainchild Collective for clarification. 

   • Unit Price will be the agreed-upon amount. Quantity will be 1. 

3. Meeting/Administrative Pay

   • $15/hour

   • Used for all required Brainchild Collective meetings. You will be notified in advance if the meeting is a paid meeting.

   • Calculate your total hours at a meeting during the pay period * $15

4. Per-Student Pay (Chicago Park District Classes)

   • Classes at the parks (like JWCC or Chase) are paid per-student enrolled. 

   • Please note it is per student enrolled and not per student attending. 

     1. This means you cannot invoice for a student attending a class as a make-up for another class or as a drop-in to your lesson.

     2. You CAN invoice for a student, regardless of whether they attend.

   • Invoice [# of students enrolled in all Chicago Park District classes] * [Tier Assignment Per Student Rate]. That number should serve as your Unit Price. Then, enter # of weeks into Quantity.

     1. Example: 18 kids * $3 per kid = $54
        Unit Price = $54
        $54 * 2 weeks = $108

5. EXAMPLE TEMPLATE IS IN THE DRIVE!. Please copy and paste this template before using it. It is a shared template. If you write directly in it, everyone can see your work.
   

If no direct deposit information is submitted, a check will be mailed to the address provided on your invoice or W9

Brainchild Collective uses a third party to process payments. Brainchild Collective does not cut or process checks in our offices. Checks must be mailed and are unavailable for pick-up.

Need to update your direct deposit? Please re-fill out the form and send Ali an email for a heads-up

Just moved? Need to update your address with us? Please send Ali an email.